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EXPO Elementary
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Farnsworth Aerospace - Lower
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Four Seasons Arts+
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Frost Lake Elementary
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Groveland Park Elementary
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Hamline Elementary
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Hazel Park Preparatory Academy
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The Heights Community School
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Highland Park Elementary
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Highwood Hills Elementary
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Horace Mann School
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Jie Ming Mandarin Immersion
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J.J. Hill Montessori
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L'Etoile du Nord French Immersion
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Maxfield Elementary
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Mississippi Creative Arts
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Nokomis Montessori - North
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Randolph Heights Elementary
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Riverview Spanish/English Dual Immersion Program
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Saint Paul Music Academy
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SPPS Online School
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Txuj Ci HMong Language & Culture - Lower Campus
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Murray Middle School
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Open World Learning
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Txuj Ci HMong Language & Culture - Upper Campus
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780 Wheelock Parkway West
St. Paul
MN
55117
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In this Section...
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ABOUT SPPS
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Minutes
Board of Education Meeting Minutes
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Public Notices & Election Information
Archive
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Budget Information
Calendar
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Proposals
American Federation of State, County and Municipal Employees (AFSCME)
Machinists
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Professional Employees Associations (PEA)
Teamsters (Nutrition Services)
Saint Paul Federation of Educators (SPFE)
Archive 2021-22
Archive 2019-20
Archive 2017-19
Negotiations FAQ
Capital Improvement Projects
Careers
Data Center
Departments
American Indian Education
Alternative Education
Business & Financial Affairs
Accounting
Audit Reports
Budget Administration and Support
FY25 Budget
Budget Engagement
FY25 Budget FAQ
Budget Reports by Year
Business Systems IT
Finance Advisory Committee
Grants Office
Procedure Manual
Section 1: Quick Guides and Checklists
Accepting Grant Award Checklist
Board Agenda Item Checklist
Budget Code Format Quick Guide
Common Audit Findings Quick Guide
Contract Closeout Checklist
Contract Monitoring Checklist
Contract Preparation Checklist
Equipment and Supply Quick Guide
Grant Closeout Checklist
Grant Document Retention Quick Guide
Grant Life Cycle Quick Guide
Grant Management Checklist
Grant Preparation/Application Checklist
Grants and Gifts Quick Guide
Purchase Account Code Quick Guide
Purchase Payment Quick Guide
Reasonable, Allowable, Allocable Quick Guide
Report Signature Requirement Quick Guide
Request for Bid/Quote/Proposal Quick Guide
Request for Proposal Checklist
Revenue Account Code Quick Guide
Student Record Access Quick Guide
Section 2: General Guidance
Conflict of Interest
Employee Code of Conduct
Establishing Accounts with Vendors
Food Purchase Regulations
Gift Cards
Media Interactions
Preventing Fraud, Waste and Abuse
Procedure to Make New Procedures
Reporting Possible Fraud
Vendor Gifts
Section 3: Money Management
Collecting Sales Tax on Sales Made by Schools
Fundraising Online
Preparing Deposit for Bank
Receiving Cash or Checks on Behalf of SPPS
Reconciling Athletic Ticket Sales Reports
Recording Revenue in Activity Tracker
Requesting and Receiving Federal Funds
Vending Machine Contracts
Section 4: Contracts and Contractors
Consultant Versus Employee
Contract Closeout
Contract Modification and Amendment
Contracts and Contractors
Hiring District Employees as Consultants
Hiring Independent Contractors
Hiring Past District Employees as Independent Contractors
Monitoring Contracts
Purchase Requisition for Services
Sole-Source or Noncompetitive Purchase
Section 5: Travel and Employee Pay
Employee Monthly Expense Reimbursement
Family Transportation to Title I Events
Field Trips/Student Admission Fees
Mileage Reimbursement
Professional Growth Tuition Reimbursement
Public Transportation Reimbursement
Time and Effort
Travel Basics
Travel Reimbursement Rules
Section 6: Purchasing Goods and Services
Allowable Costs
Hold Check for Pickup
Micro-Purchase
P-Card
Paying Sales Tax on Purchases Made by Schools
Petty Cash
Purchase of Metro Transit Cards/Tokens
Request for Bid
Request for Proposal
Request for Quote
Uncollectable Accounts
Voucher
Section 7: Equipment and Supplies
Equipment
Inventory and Reconciliation
Portable and Attractive Supplies
Property Control Tags
Purchase Requisition for Supplies and Equipment
Supplies
Transfer and Disposal
Section 8: Grants and Gifts
Accepting a Grant Award
Accepting Gifts to Programs or Schools
Activity Report
Applying for a Grant
Audit
Board Agenda Item
Comparing Budget to Actual
Data Collection and Limitations
Developing a Budget
Document Retention and Access
Establishing a New Budget
Evaluation
Grant Closeout
Grant Management Standard Work
Grant Reporting
Grants
Guideline Report
Modifying a Contract or Budget
Staffing Grant Projects
Sub-Recipient Monitoring for Grants
Work Plan
Section 9: Grant Management Best Practices
Budget Basics
Contract Administration Best Practices
Evaluation Recommendations
Fraud Prevention Best Practices
Grant Manager Best Practices
Record-Keeping Best Practices
Reporting Best Practices
Appendix B: Document Warehouse
Glossary
Change Log
Purchasing Services
Doing Business with SPPS
Ethical Principles
Vendor Information
Contracting with SPPS
Offer Process
Purchase Terms and Conditions
Protest Procedures
Site Delivery Information
Opportunities
Advertised Bids and RFPs
Sole Source Procurements
Bid Tabulations Archive
Unadvertised Bids
Staff Resources
Board Agenda Item Resources & Tools
Contracts at SPPS
Copiers
P-Cards
Purchasing Resources & Tools
Textbook Purchasing and Recycling
Where to Buy
Contact Us
Student Accounting and State Reporting
Care, Treatment and Correctional Programs
Downtown School
School Continuous Improvement Plan (SCIP)
Parent/Guardian Survey
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Intake Information
Exit Information
College & Career Readiness
Communications
Branding Guidelines
Channel 16 Cable Guide
MySPPS App
News
Toolkits
Back to School Toolkit
School Choice Toolkit
Website Support
Mass Notification
Translation Services
Translation Request Form
We Are SPPS
Winter Weather Plan
Equal Employment Opportunity
Form 415
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Title IX Information
Equity
About
Annoucements
Out for Equity
About
Gender Inclusion Policy
Programming
Affirming Student Names on MCAs
Amaze
LGBTQ+ History Month
LGBTQ+ Senior Pride and Recognitions
Middle School Rainbow Dance
MNSOC Queer Youth Prom
MNSOC Q-Quest
National Coming Out Day
National Day of Silence
Pride Programming
Additional Events and Programs
Gender and Sexual Diversity Parent Advisory Council (GSDPAC)
Resources
General Resources
Family Resources
Student Resources
Staff Resources
Student Equity Development & Leadership
Programming
Anti-Racist Educator/Anti-Racist Classroom
Beyond Our Walls: SPPS Equity Summit
Equity Film Nights
Equity Learning Series
Friday Forum
Using the Compass and Picture Books
Justice for George Floyd
Professional Development
Contact Us
Facilities
Permits: Rent Facility or Grounds
Permit Request Form
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Permit Categories
Permit Fees
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Planning, Design and Construction
SPPS Builds: Major Capital Improvement Projects
Five-Year Facilities Maintenance and Capital Implementation Plan
Board of Education project status updates (archive)
Interactive Map - SPPS Builds
Major Capital Improvement Projects
Completed Remodeling Projects
Facilities Master Plan (FMP)
Inclusive Restrooms
Playgrounds
Design Standards (for design consultants, vendors and contractors)
Material and System Standards
Gardens and Planting Trees
Women's Economic Security Act
Volunteer Opportunities
Maintenance, Operations and Custodial
Grounds Care
Facilities Department Lawn Care FAQs
Grounds Care Assignment Chart
Facilities Department Snow Removal FAQs
Marquee Signs: FAQs
Key and Access Card Information
Site Directed Services
Towing & Parking Authorization Procedure
Parking Authorization Form
Towing Authorization Form
TMA
Flag Etiquette
Health and Safety
Asbestos Inspection Reports
Adams Elementary Spanish Immersion
AGAPE Secondary
American Indian Magnet
Battle Creek Elementary
Battle Creek Middle
Belvidere Early Learning
BridgeView School
Bruce Vento Elementary
Capitol Magnet, Ben Mays Elementary, Rondo Education Center
Central Senior
Central Service Station
Chelsea Heights Elementary
Cherokee Heights Elementary
Community Education Services
Como Park Elementary
Como Park Senior
Creative Arts
Crossroads Elementary
Dayton's Bluff Elementary
District Administration Building
Eastern Heights Elementary
East African Elementary Magnet
Education and Operation Services (EOS)
EXPO Elementary
Farnsworth Lower
Farnsworth Upper
Focus Beyond
Four Seasons Elementary
Frost Lake Elementary
Early Learning Hub West (Fmr. Galtier Elementary)
Global Arts + Lower
Global Arts + Upper
Gordon Parks Senior
Groveland Park Elementary
Hamline Elementary
Harding Senior
Hazel Park Academy
Heights Elementary
Highland Park Middle and Highland Park Senior
Highland Park Elementary
Highwood Hills Elementary
Horace Mann Elementary
Hubbs Adult Education
Humboldt High School and Open World Learning
Jie Ming
JJ Hill Elementary
John A. Johnson Elementary
Johnson Senior
Journeys Secondary
Early Learning Hub East (fmr. L'Etoile du Nord Elementary - Lower)
L'Etoile du Nord French Immersion School
LEAP Senior
Maxfield Elementary
Mississippi Elementary
Murray Middle
Nokomis Elementary North
Nokomis Elementary South
Obama Elementary
Office of Teaching and Learning
Txuj Ci - Upper (fmr. Parkway Middle)
Txuj Ci - Lower (fmr. Phalen Lake Elementary)
Hidden River (formerly Ramsey) Middle
Randolph Heights Elementary
RiverEast Elementary and Secondary
Riverview Elementary
St. Anthony Park Elementary
St. Paul Music Academy
Student Placement Center
Washington Technology Secondary
Wellstone Elementary
Wheelock Early Learning Center
Indoor Air Quality
IAQ at Home
Lead in Water Program
Lead in Water Results
Radon Program
Safety Data Sheets (SDS)
Training and OSHA Programs
Workplace Ergonomics
Lab Classroom Safety
Sustainability Practices
Energy Action Plan
Energy Data
Facilities Energy Team
Home Energy Action Talent (H.E.A.T)
Solar Energy
EPA Clean Bus Grant
EV Landscape Equipment Pilot Project
Sustainability Projects
Earth Day
LEAP Raingarden
Sustainability Resources
Waste & Recycling
Compostable Trays
Organics Program
Event Recycling
Single Stream Recycling
Milk Carton Recycling
School and Building Information
Adams Spanish Immersion Elementary
AGAPE Secondary
American Indian Magnet
Battle Creek Elementary
Battle Creek Middle
Belvidere Early Learning
Bridge View
Bruce Vento Elementary
Central Senior
Chelsea Heights Elementary
Cherokee Heights Elementary
Como Park Elementary
Como Park Senior
Creative Arts
Crossroads Elementary
Dayton's Bluff Elementary
District Administration Building (360 Colborne)
Early Childhood Hub East (Formerly L'Etoile du Nord Lower)
Early Childhood Hub West (Formerly Galtier Elementary)
East African Elementary Magnet (Formerly Jackson Elementary)
Eastern Heights Elementary
E-STEM Middle
Education and Operation Services (EOS)
EXPO Elementary
Farnsworth Lower
Farnsworth Upper
Focus Beyond
Four Seasons Elementary
Frost Lake Elementary
Global Arts + Lower
Global Arts + Upper
Gordon Parks Senior
Groveland Park Elementary
Hamline Elementary
Harding Senior
Hazel Park Academy
Heights Elementary
Hidden River (Formerly Ramsey)
Highland Park Elementary
Highland Park Middle
Highland Park Senior
Highwood Hills Elementary
Horace Mann Elementary
Hubbs Adult Education
Humboldt High School and Open World Learning
Jie Ming Mandarin Immersion
JJ Hill Elementary
Johnson Senior
Journeys Secondary
LEAP @ John A. Johnson
L'Etoile du Nord French Immersion School
Maxfield Elementary
Mississippi Elementary
Murray Middle
Nokomis Elementary North
Nokomis Elementary South
Obama Elementary
Randolph Heights Elementary
RiverEast Elementary and Secondary
Riverview Spanish/English Dual Immersion (Formerly Riverview West)
Rondo Education Center (Capitol Magnet, Benjamin E. Mays)
St. Anthony Park Elementary
St. Paul Music Academy
Txuj Ci HMong Lower Campus (Formerly Phalen)
Txuj Ci HMong Upper Campus (Formerly Parkway)
Washington Tech Secondary
Wellstone Elementary
Wheelock Early Learning Center
Wilson (former LEAP)
Furniture, Distribution and Moves
Furniture
Furniture Repurposing and Replacement
Furniture Purchasing and Delivery
New Furniture Purchasing Form
Item Removal Requests
Event Equipment
Building-to-Building Move (Relocations)
Intra-district Mail
FOR FACILITIES STAFF
Contact Facilities
Employee Recognition Program
Health and Safety Training (PowerSchool)
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Insurance and Workers' Compensation
Leadership Development Cohort (LDC)
Service Request Forms
Books Recycling
Uniform Ordering (Facilities Staff Only)
Personal Protective Equipment CATALOG
Name Signs
Safety Boot/Shoe Vouchers
Ink/Toner Recycling
Safety Shoes Nutrition Services
Respirator Fit Testing
Snow Removal Status
Standard Operating Procedures
TMA
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TMA Help & Information
Workplace Design Standard
FOR CUSTODIAL STAFF - Custodial Operations
Basket Items
Custodial Job Descriptions
Custodial Services Calendar
Custodial Supplies
Custodial Vacation Request
Forms and Logs
HR and Business Office Links
Hour Tracking for NS Custodial Support
Permits
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Procedures
Reassignment REQ
Reports
Building Readiness COVID-19 Resources
Covid-19 Signs
Filter Ordering
TMA Information
Weekly Update
Family Engagement & Community Partnerships
Health & Wellness
Drug Free Schools
Early Childhood Screening
Head Lice Resources
Rethinking Classroom Celebrations
School Based Health Clinics
Safe Routes to School
Walk, Bike, and Roll to School Days
Walk and Bike Education in Schools
Wellness
Wellness Policy
Healthy Eating
Nutrition Education Resources for Teachers and Families
Blender Bike
Health & Wellness Staff
Staff Manual
Feedback due to 360
Basic Health Office Information and Organization
Child Maltreatment
Communicable Diseases
Emergencies/First Aid
Health Conditions and General Forms
Immunizations
Medication
Professional Development, Tenure and Licensure
Programs and Services
Technology
Transportation
Weekly Newsletter
Human Resources
Benefits
Contact Us
Benefit Summaries by Bargaining Unit
Employee Eligibility
Employee Assistance
Employee Forms
Disability Forms
Flexible Spending Forms
Health Savings Account (HSA) Forms
Leave of Absence Forms
Life Insurance Forms
Qualifying Status Change Forms
Sick Leave Bank Forms
Employee Discounts
Employee Discounts List
Insurance
COBRA Coverage
Dental Insurance
Life Insurance
Long & Short Term Disability
Medical Insurance
Securian Accident and Hospital Insurance
Vision - Eye Med
Qualifying Family Status Change/ Life Event
HIPPA Policy
Leaves of Absence
Parental Leave Summaries by Groups
State Statutes - Leave of Absence
FEDERAL REGULATIONS RELATING TO LEAVES OF ABSENCE
Active Enrollment
Retiree Benefits
Retirees Turning Age 65
Pre Retirement Seminars
Retirement Sessions
Ways To Pay Retiree Benefits
Retiree - Over the Age of 65
UHC/Health Partners FAQs
Sick Leave Bank
Student Loan Forgiveness
Understanding Your Benefit Deductions
Workers' Compensation
Americans with Disability Act
Accommodation Request Process
Department of Labor Employee Rights-COVID 19
Careers
Career Help Center
Hiring Events
Contact
Educator Development
Relicensure Process
Saint Paul Urban Teacher Residency (SUTR)
Pre-Service Program
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SPPS Master Tracker
FAQ/School Contacts
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St. Paul Public Schools Undergraduate Registered Apprenticeship Program for Teaching
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Educator Support Pathway
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PAR Support
Teacher Development and Evaluation
Labor Agreements
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Contact Payroll
Earned Safe and Sick Time
Employee Self Service
Employee Help Sheets
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Pay Options & Schedules
Payroll Pay Card
Payroll Deductions
Pensions & TSA
PERA
SPTRFA
403b and 457 Plans
Tax Information & Forms
Teacher Certification Pay
Time Sheets & Forms
SPPS Employee Information & Resources
Employee Verification
Employment Posters
Forms
Helpsheets
License Extension Information
Managerial Toolkit
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Staff Reductions
Supervisors Toolkit
Forms for Supervisors
Performance Evaluations & Standards Forms
Teachers
Substitute Teachers
Talent Acquisition
Infinite Campus
Campus Parent Information
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Meet the Campus Team
Information for Staff
Staff: Campus How to Guides
Administrators
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Behavior Referrals
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Schoology/Campus Grade Sync
Innovation
Staff Directory
American Rescue Plan
ARP Strategy Details
College & Career Readiness
Effective & Culturally Responsive Instruction
Family & Community Engagement
Positive School & District Culture
Program Evaluation & Resource Allocation
Safe Schools
Systemic Equity
ARP Stories
Budget
ARP Spending Briefs
Engagement Opportunities
Frequently Asked Questions
Strategic Plan
Progress Monitoring
Stakeholder Engagement
Envision SPPS
Frequently Asked Questions
Decision Making Structure
Workgroup Participants
Hmoob
Español
Soomaali
Karen
Achievement and Integration Plan
Archived Plans and Reports
World's Best Workforce Plan (SPPS Achieves)
Project Management
Project Management Resources
Grants & Fund Development
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Applying for Grants
Ecolab Teacher Grant Program
Managing Grants
Multilingual Learning
Nutrition Services
Menus
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Prices, Payments, and Refunds
Applications for Educational Benefits
Pandemic EBT (P-EBT) Program
Summer EBT
School Gardens - Grow Our Own
Internships
Zero Hunger & Zero Waste Solutions
Afterschool Meals
Fresh Fruit & Vegetables Program (FFVP)
Farm to School & MN Thursday Featured
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BOLT
Research in SPPS
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ACCESS Family Information
ACT Family Information
CogAT Family Information
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PSAT/NMSQT Family Information
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Send a Tip
Special Education
Student Placement Center
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Title Programs
Title I Schools & Programs
Family Resources
Family Engagement Plan
Procedures and Resources
Clerical Resources
Inventory
Title I Folder
Title I Handbook
6144 Education Assistants - EA2 Parent Involvement
6156 Social Workers
6161 Teaching Assistant - Kindergarten
6175 Cultural or Intervention Specialist
6184/6185 Additional Time
6303 Substitutes
6303/6304 Contracts
6360 Bus Tokens/Bus Cards
6360 Taxi Cabs
6401 - Non Instructional Supplies
6430 - Instructional Supplies
6490 Food
6140 Minnesota Licensed Teachers Requirements and Hiring
Notification of Qualifications
Other Licensed Staff - 6143
Title I Language for All Schools
6360 District Bus for Family Engagement
6360 Taxi Cab
6432 Portable and Attractive Items
6360 District Bus
6366 MN Workshop/Conference (No Overnight Stay)
6366 Workshops and Conferences (With Overnight Stay)
6366 Mileage for Program Staff Funded with Title I
Paraprofessional Requirements
Schoolwide Program
Teacher Licensure and Parent Notice
Unallowable Costs
Time and Effort Reporting
Record Retention
Notice to Parent "Non Licensed Teacher"
PCard Policy for Title I
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